89 FR 122 pgs. 53065-53067 - Privacy Act of 1974; System of Records
Type: NOTICEVolume: 89Number: 122Pages: 53065 - 53067
Pages: 53065, 53066, 53067Docket number: [Docket No: CFPB-2024-0025]
FR document: [FR Doc. 2024-13897 Filed 6-24-24; 8:45 am]
Agency: Consumer Financial Protection Bureau
Official PDF Version: PDF Version
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CONSUMER FINANCIAL PROTECTION BUREAU
[Docket No: CFPB-2024-0025]
Privacy Act of 1974; System of Records
AGENCY:
Consumer Financial Protection Bureau.
ACTION:
Notice of a modified system of records.
SUMMARY:
In accordance with the Privacy Act of 1974, as amended, the Consumer Financial Protection Bureau (CFPB) proposes to modify Privacy Act System of Records "CFPB.027-Emergency Notification System." This modified system will collect contact information from current employees and contractors of CFPB to be used in the event of an emergency. The information will also be used for administrative purposes to ensure quality control, performance, and improving management processes.
DATES:
Comments must be received no later than July 25, 2024. The modified system of records will be effective August 5, 2024 unless the comments received results in a contrary determination.
ADDRESSES:
You may submit comments, identified by the title and docket number (see above Docket No. CFPB-2024-0025), by any of the following methods:
• Federal eRulemaking Portal: https://www.regulations.gov. Follow the instructions for submitting comments.
• Email: privacy@cfpb.gov. Include Docket No. CFPB-2024-0025 in the subject line of the email.
• Mail/Hand Delivery/Courier: Kathryn Fong, Chief Privacy Officer, Consumer Financial Protection Bureau, 1700 G Street NW, Washington, DC 20552. Because paper mail in the Washington, DC area and at CFPB is subject to delay, commenters are encouraged to submit comments electronically.
All submissions must include the agency name and docket number for this notice. In general, all comments received will be posted without change to https://www.regulations.gov. All comments, including attachments and other supporting materials, will become part of the public record and subject to public disclosure. You should submit only information that you wish to make available publicly. Sensitive personal information, such as account numbers or Social Security numbers, should not be included.
FOR FURTHER INFORMATION CONTACT:
Kathryn Fong, Chief Privacy Officer, (202) 435-7084. If you require this document in an alternative electronic format, please contact CFPB_Accessibility@cfpb.gov. Please do not submit comments to this email box.
SUPPLEMENTARY INFORMATION:
[top] The CFPB is modifying its Privacy Act System of Records Notice (SORN) "CFPB.027-Emergency Notification System" to
The report of the revised system of records has been submitted to the Committee on Oversight and Government Reform of the House of Representatives, the Committee on Homeland Security and Governmental Affairs of the Senate, and the Office of Management and Budget (OMB), pursuant to OMB Circular A-108, "Federal Agency Responsibilities for Review, Reporting, and Publication under the Privacy Act" (Dec. 2016), 1 and the Privacy Act of 1974, 5 U.S.C. 552a(r).
Footnotes:
1 ?Although pursuant to section 1017(a)(4)(E) of the Consumer Financial Protection Act, Public Law 111-203, the CFPB is not required to comply with OMB-issued guidance, it voluntarily follows OMB privacy-related guidance as a best practice and to facilitate cooperation and collaboration with other agencies.
SYSTEM NAME AND NUMBER:
CFPB.027-Emergency Notification System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Consumer Financial Protection Bureau, 1700 G Street NW, Washington, DC 20552.
SYSTEM MANAGER(S):
Physical Security Program Manager, Administrative Operations, Operations, Consumer Financial Protection Bureau, 1700 G Street NW, Washington, DC 20552.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Public Law 111-203, title X, sections 1012 and 1013, codified at 12 U.S.C. 5492, 5493.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system of records is to maintain emergency contact information for CFPB personnel. The system provides for high-speed message delivery that reaches all CFPB personnel in response to threat alerts issued by the Department of Homeland Security and/or local emergency officials regarding weather related emergencies, or other critical situations that disrupt the operations and accessibility of a worksite. The system also enables CFPB, emergency responders, and others to account for CFPB personnel during an emergency.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the system include but are not limited to: (1) Current CFPB employees and (2) Individuals authorized to perform or use services provided in CFPB facilities including contractors, consultants, detailees, and interns.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records maintained in the system include but are not limited to the following information: name, organization/office of assignment, and business and personal contact information, including address, phone number, and email address.
RECORD SOURCE CATEGORIES:
Information in this system is automatically collected from an authoritative human resource system.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, and consistent with the CFPB's Disclosure of Records and Information Rules, promulgated at 12 CFR part 1070, all or a portion of the records or information contained in this system may be disclosed outside of the CFPB as a routine use to:
(1) Appropriate agencies, entities, and persons when (a) the CFPB suspects or has confirmed that there has been a breach of the system of records; (b) the CFPB has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the CFPB (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the CFPB's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm;
(2) Another Federal agency or Federal entity, when the CFPB determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.
(3) Another Federal or State agency to (a) permit a decision as to access, amendment, or correction of records to be made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of information submitted by an individual who has requested access to or amendment or correction of records;
(4) The Office of the President in response to an inquiry from that office made at the request of the subject of a record or a third party on that person's behalf;
(5) Congressional offices in response to an inquiry made at the request of the individual to whom the record pertains;
(6) Contractors, agents, or other authorized individuals performing work on a contract, service, cooperative agreement, job, or other activity on behalf of the CFPB or Federal Government and who have a need to access the information in the performance of their duties or activities;
(7) The U.S. Department of Justice (DOJ) for its use in providing legal advice to the CFPB or in representing the CFPB in a proceeding before a court, adjudicative body, or other administrative body, where the use of such information by the DOJ is deemed by the CFPB to be relevant and necessary to the advice or proceeding, and in the case of a proceeding, such proceeding names as a party in interest:
(a) The CFPB;
(b) Any employee of the CFPB in their official capacity;
[top] (c) Any employee of the CFPB in their individual capacity where DOJ has agreed to represent the employee; or
(d) The United States, where the CFPB determines that litigation is likely to affect the CFPB or any of its components;
(8) Appropriate Federal, State, local, foreign, Tribal, or self-regulatory organizations or agencies responsible for investigating, prosecuting, enforcing, implementing, issuing, or carrying out a statute, rule, regulation, order, policy, or license if the information may be relevant to a potential violation of civil or criminal law, rule, regulation, order, policy, or license.
(9) The National Archives and Records Administration or other Federal Government agencies pursuant to records management inspections being conduct under the authority of 44 U.S.C. 2904 and 2906.
(10) A grand jury pursuant either to a Federal or State grand jury subpoena, or to a prosecution request that such record be released for the purpose of its introduction to a grand jury, where the subpoena or request has been specifically approved by a court. In those cases where the Federal Government is not a party to the proceeding, records may be disclosed if a subpoena has been signed by a judge; and
(11) A court, magistrate, or administrative tribunal in the course of an administrative proceeding or judicial proceeding, including disclosures to opposing counsel or witnesses (including expert witnesses) in the course of discovery or other pre-hearing exchanges of information, litigation, or settlement negotiations, where relevant or potentially relevant to a proceeding, or in connection with criminal law proceedings.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are maintained in paper and electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrievable by a variety of fields including, but not limited to, name, email address, phone number, organization/office assignment, or by some combination thereof.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The CFPB maintains records in accordance with the NARA approved General Records Schedule (GRS) 5.3-Employee emergency contact information, Item 020. Records retention policy is to destroy when superseded or obsolete, or upon separation or transfer of employee.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to electronic records is restricted to authorized personnel who have been issued non-transferrable access codes and passwords. Other records are maintained in locked file cabinets or rooms with access limited to those personnel whose official duties require access.
RECORD ACCESS PROCEDURES:
Individuals seeking notification and access to any record contained in this system of records may inquire in writing in accordance with instructions in 12 CFR 1070.50 et seq. Address such requests to: Chief Privacy Officer, Consumer Financial Protection Bureau, 1700 G Street NW, Washington, DC 20552. Instructions are also provided on the CFPB website: https://www.consumerfinance.gov/foia-requests/submit-request/.
CONTESTING RECORD PROCEDURES:
See "Access Procedures" above.
NOTIFICATION PROCEDURES:
See "Access Procedures" above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
84 FR 52073.
Kathryn Fong,
Chief Privacy Officer, Consumer Financial Protection Bureau.
[FR Doc. 2024-13897 Filed 6-24-24; 8:45 am]
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